Leave management is one of the most basic HR activities in any organization, but can also be a source of frustration. Outdated tools and manual errors can cause doubts, and inaccuracies that cascade into other administrative tasks like Payroll.
Having good workforce management practices can help organizations accelerate growth and solve issues around employee time off. Setting up an effective leave automation system allows employees and employers to connect in a way that is more productive and engaging for all parties.
Meanwhile, absent any automation, HR personnel have to ensure compliance with leave policies, and ensure that there are enough staff available at any given time. This consumes a significant portion of the HR team’s time.
Having a set of processes that controls the application, approval and tracing of employee leave in an organization will give a clear visibility of essential information like employee leave history, leave balance, policy, and also a leave calendar which shows at a glance who is away at any given time. By having such tools, time off for employees takes less time to manage.
Having a clear and complete picture keeps everyone in the loop
A robust leave management system gives employees a convenient and transparent experience when it comes to handling leaves – whether it’s knowing what the leave policies are, or viewing past leave requests, leave approval workflow, current leave balance, or the team’s leave calendar.
In addition to simplifying the lives of employees, managers are also required to meet organization’s policies. With such tools, managers can know at a glance who is on leave on which dates and can easily decide on when to start or end a project, or decide on dates suitable for meetings with relevant team members.
Speeding things up
When your leave management process is fully automated, there are no chances of manual error resulting in less conflicts between employees and managers, and companies can analyse this information accurately to understand employees’ leave patterns.
By being able to track and monitor the amount of paid leave, sick leaves and holiday patterns of employees, companies can accurately anticipate project dates for the upcoming year, or better manage the approval of employee leave during crucial periods. This greatly assists in planning resources and evaluating leave impact on already scheduled tasks. Therefore, managers can make better decisions when it comes to employee leave concerns.
Most SMEs, and some large organizations, manage their employees’ information using a series of spreadsheets, or even using paper-based systems.
What if employees and managers can file and approve leave requests at any time, via desktop or mobile app, without having to meet face-to-face with a HR person / manager, or even have a manager go through multiple spreadsheets or papers before approving a leave?
It’ll be time-saving for managers and employees. Plus, by streamlining leave processes, excessive paperwork can be reduced, and can help facilitate a hassle-free and more positive employee-employer work relationship, while ensuring business productivity is not compromised.
Control what’s happening
By having an entirely automated leave management process, you can systematically record and store information to support discussions, and stay on top of key activities via alerts and reminders. With a Payroll system integration, this further reduces time spent reconciling items like Unpaid Leave, and eliminates manual errors in accounting.
With a cloud-based leave management system, team members can easily manage paid employee leave, sick leave, medical leave and employee time off on-the-go. Reducing administrative burdens on employees, managers, and HR teams boosts productivity across the board, to the benefit of the business as a whole.